LIST OF CONVENTION COMMITTEES

  Executive Committee

  Registration Committee

  Stage Management Committee

  Sports Committee

  CME and Health Forum Committee

  Website Committee

  India Coordinator

  Hospitality Committee

  Publicity & Communications Committee

  Master of Ceremony Committee

  Business Forum Committee

  Souvenir Committee

  Finance Committee

  Meravanige Committee

  Volunteer Committee

  Entertainment Committee

  Youth Forum Committee

  Facility Committee

  Fund Raising Committee

  Food Committee

  Decoration Committee

  Women Forum Committee

  Young Adults and Singles Meet

  Awards & Recognition Committee

EXECUTIVE COMMITTEE

NAME ROLE
Dhananjaya Kengaiah President
Murali B L Vice President
Hima Bindu Secretary
Vijay Gowda Joint Secretary
Bhavya Prasad Treasurer
Kavitha Ramanna Joint Treasurer

CORE COMMITTEE

NAME
Dhananjaya Kengaiah
Murali B L
Rajani Prakash
Vinod Keremane
Akshatha Srinivas
Yamini Gowda
Nag Boranna
Somashekar Gowda
Sanjay Mahadevaiah
ROLES & RESPONSIBILITIES:

  • Assures to conduct the Conference along the lines of VPA objectives and VPA Convention Guidelines.
  • Participates in creating convention objectives, theme and goals with the core committee.
  • Ensures that their respective teams objectives and goals align with the convention goals and objectives set by the core committee.
  • Advice on the dignitaries, keynote speaker, artists etc.
  • Help in fundraising activities.
  • Provide guidance and suggestions for the Convention Chairs/Co-Chairs as required.
  • Work closely with the Convention Committees to get an update on their teams Progress and be prepared to adapt your goals and objectives as needed.
  • Finalize the Convention Logo & the Theme/Tag line for the Convention.
  • Finalize the artists, dignitaries keynote speaker, artists etc.
  • Finalize the vendors such as audio/video, food, etc.
  • Resolve any conflicts arise within the Convention Committees.
  • Communicate with the Board of Trustees (BOT) on a regular basis with the progress of the convention activities.
  • Present Convention final summary report including lessons learnt, recommendations and audited financial report to the BOT.

FINANCE COMMITTEE

NAME ROLE
Bhavya Prasad Convention Treasurer
Shruthi Manish Member
ROLES & RESPONSIBILITIES:

  • Maintaining the books of accounts.
  • Review & approval of expenses and receipts.
  • Approve payments reviewing with the President.

FUNDRAISING COMMITTEE

NAME ROLE
Prakash Doddabele Chairperson
Ravi Pappanna Co-Chairperson
Bhavya Prasad Co-Chairperson
Naren Narendra BOT and Advisor
Seshadri Cheluvaiah Advisor
Srinivas Lead
Srinivas a Thimmegowda Varahasandra Lead
Bhagavan Cheeyandira Lead
Darshan Ramu Chamegowda Lead
Satish Dogganhalli Lead
Kiran Gowda Lead
ROLES & RESPONSIBILITIES:

  • Work with the Coordination Committee to set the fundraising target amount.
  • Develop a plan of action for fund mobilization.
  • Identify potential Donors/Sponsors and follow-up.
  • Develop Family & Business Sponsorship levels and what each level is entitled to
  • Coordinate with Publicity, Registration, Hospitality, Souvenir Committees to make sure all Donors/Sponsors receive the promised benefits (e.g. Registration package, Hotel room, Souvenir ads, Stage recognition, e-mail campaign, etc.)
  • Coordinate with A/V and MCs so donors/sponsors are recognized, and their ads are displayed as promised.

REGISTRATION COMMITTEE

NAME ROLE
Nag Boranna Core-Committee Lead
Uma Manjunath Chairperson
Bindu Mohan Co-Chairperson
Rashmi Ramachandra Co-Chairperson
Samika Prasad Lead
Mamatha Raghu Lead
Rajini Rajanna Lead
Manu Gowda Lead
Sanjay Mohan Lead
Geetha Nagaraj Lead
Pankaja Channegowda Lead
Shashidhar MS Lead
Prashanth Gowda Lead
Swarna Dev Lead
Amarnath Laxminarayan Lead
Kavitha Gowda Member
Shruthi Member
Priya Sreedhar Member
Sharath Shankar Advisor
Govardan Gowda Advisor
ROLES & RESPONSIBILITIES:

  • Prior to Convention:
    • Coordinate with Core Committee to establish registration fees for adults, children, early bird & late registration fee, cancellation policy, etc.
    • Develop Registration & Sponsorship forms.
    • Coordinate with Website committee to set up online registration & sponsorship forms.
    • Develop FAQ (Frequently Asked Questions) pertaining to registrations, cancellations, etc. to be published on the web
    • Coordinate with Publicity Committee in e-mailing Registration campaigns, periodically.
    • Provide registration analytics to the Coordination Committee on a regular basis.
    • Coordinate with Publicity and Website committees in sending formal and e-mail invitations to the registrants.
    • Develop workflow for guest check-in & distribute the registration Packages.
    • Prepare Name Badges for the Registrants, Volunteers and Committee members.
    • Prepare registration Packages containing Name badge, Inserts, Program Booklet, goodies, etc.
  • Day before the day of the Convention:
    • Coordinate with Decoration Committee to decorate the Registration Booths
  • On the day of the Convention:
    • Check-in the Registrants (multiple stations, scan QR Code)
    • Distribute the Registration Packages
    • Direct them to Hospitality area for further information including room check-in.
  • After the Convention:
    • Provide Core Committee & Convention Committee the final report on the Registrations and Sponsorships.

HOSPITALITY COMMITTEE

NAME ROLE
Vinod Keremane Core Committee Lead
Akshatha Srinivas Core Committee Lead
Jithendra Sreenivasan Advisor
Vinutha Sathish Chairperson
Sahana Marigowda Co-Chairperson
Jaswanth Co-Chairperson(Hotel Accommodation)
Rakesh Krishnappa Co-Chairperson(Travel and Tourism)
Ravi Narayana Co-Chairperson(Guest handling locally)
Rohini Anand Lead
Sathish Anjanappa Lead
Manu Gowda Lead
Sumanth Appajigowda Lead
Shantala Ahanya Lead
Geetha Nagaraj Lead
Pankaja Channegowda Lead
Lokesh Lead
ROLES & RESPONSIBILITIES:

  • Prior to Convention:
    • Work with the Website Committee in providing information about sightseeing places and nearby attractions, transportation options from various airports.
    • Setting up Information / first aid kits at the venue and provide information on closest hospital and ER facilities.
    • Provide information on road/freeway constructions, provide alternative route to the venue.
    • In case of natural disaster, work with the Coordination Committee to handle communications aspects.
    • Prepare a welcome goodie bag to be placed in every room.
    • Prepare an e-mail content to be sent to all the registrants before the Convention with helpful information.
  • On the day of the Convention:
    • Assist guests with room check-ins and parking.
    • Arrange accommodation and transportation for the dignitaries, artists and guests.
    • Work with Registration Committee to generate a list of Donors/Sponsors who are entitled free room and work with the Hotel front desk to allocate room.
    • Create a flyer to be distributed at check-in with essential and critical information to ensure guests have a comfortable stay.
    • Help guests with the event app, updates and Share real-time announcements.
    • Make arrangements at the entrance of the Convention Venue to greet all attendees.
      Provide directions to Convention areas (e.g., main hall, breakout rooms, food hall) using easels.
    • Prepare a list of VIPs and see that they are received and taken to the right places at the Convention Hall.
    • Assist visitors with special needs to reach their destinations comfortably. Provide wheelchairs if required.
    • Gather feedback from attendees.
    • Manage lost and found.

MERAVANIGE COMMITTEE

NAME ROLE
Somashekar Gowda Core Committee Lead
Ashitha Govardhan Chairperson
Anu Girish Co-Chairperson
Bhavya Prasad Lead
Rajini Rajanna Lead
Srinivas Lead
Pankaja Channegowda Lead
Varu Lingegowda Lead
Vidwath Lead
Veena Sandeep Lead
Ramya Gowda Lead
Ashwini Gowda Lead
Bindu Mohan Lead
Ahalya Madhukar Lead
Gopalakrishna Subramani Lead
Geetha Nagaraj Lead
ROLES & RESPONSIBILITIES:

  • Develop a theme and songs for the Meravanige.
  • Select the Meravanige Route and get the required permit/approvals.
  • Contact VPA Chapters and assign them their dress code/theme for participation.
  • Coordinate with the Coordination Committee work with guest artists to participate in the Meravanige.
  • Arrange for audio/video for the Meravanige.

FOOD COMMITTEE

NAME ROLE
Yamini Jithu Core Committee Lead
Sanjay mahadevaiah Core
Venu T Gopal Chairperson
Shobha Boranna Co-Chairperson
Shiva Desigowda Co-Chairperson
Karthik Chamaraj Lead
Ramakumara Kariyappa Lead
Prema Ramesha Lead
Rakshith Nagaraju Lead
Deepak Thammaiah Lead
Sathish Anjanappa Lead
Praveen Gowda Lead
Shantala Ahanya Lead
Geetha Nagaraj Lead
Preethi Arvind Lead
Shilpa Ramesh Lead
Chandana Thimme Gowda Lead
Diwakar Ramadasu Lead
Roopa Pradeep Lead
Mohan Ganganala Lead
Ramakumara Kariyappa Lead
Yogesh Thimmegowda Lead
Madhu Rangaiah Lead
Kavitha Ramanna Lead
Seshadri Cheluvaiah Lead
Sridhar Narasaraj Lead
Yogesh Thimmegowda Advisor
Madhu Rangaiah Advisor
Kavitha Ramanna Advisor
Seshadri Cheluvaiah Advisor
ROLES & RESPONSIBILITIES:

  • Prior to Convention:
    • Develop menu for Breakfast, Lunch, and Dinner, snacks for the Convention.
    • Submit budget plan to the Coordination Committee
    • Get quotes from at least 2 different caterers for the selected menu
    • Arrange pre-convention sample taste with the actual preparation of the menu selected.
    • Coordinate with the Hotel Kitchen staff to meet chef’s requirements.
    • Identify and follow any regulatory compliance requirements with the hotel and the state government.
    • Recruit volunteers to help during food serving.
    • Work with Website Committee to publish the final food menu and serving timings for each day.
    • Provide plan & schedule for volunteers who will be helping during food serving.
  • During Convention:
    • Ensure serving dishes, plates, spoons, cups and napkins are available during breakfast, lunch, dinner or snacks.
    • Work with Hospitality Committee to arrange food for dignitaries, artists.
    • Work with the Food vendor & Hotel facility ins setting up the snacks, water & coffee stations in the main hall as well as in breakout rooms and hallways.

STAGE MANAGEMENT COMMITTEE

NAME ROLE
Somashekar Gowda Core Committee Lead
Sandeep Beliappa Chairperson
Manju Shiv Co-Chairperson
Priya Jagasia Advisor
Jay Gowda Advisor
Saniha Dogganahalli Lead
Chetan Devaiah Gowda Lead
Venkatesh (Venky) Lead
Shubha Prashanth Lead
Sumanth Appajigowda Lead
Shashidhar MS Lead
Lokesh Marenayakanapalya Lead
Sanjay Honnenahalli Lead
ROLES & RESPONSIBILITIES:

  • Coordinate with Program Committee to allocate time slots for the invited artists.
  • Manage program duration, schedule, and sequence for each program.
  • Get requirements of the selected programs for any special resources required such as lighting, background scene, music, etc.
  • Obtain needed materials (CDs, DVD’s, USBs, etc) from the program participants.
  • Coordinate with MC committee for introduction, announcements, and any special resources required for the programs.
  • Coordinate with Audio/Video Committee in meeting A/V (microphones, background lighting, etc.) requirements.

PUBLICITY & COMMUNICATIONS COMMITTEE

NAME ROLE
Darshan Ramu Chamegowda Chairperson
Vinutha Jaswanth Co-Chairperson
Varu Lingegowda Lead
Nagaraj Nagathihalli Lead
Chetan Devaiah Gowda Lead
Amarnath Lead
Prashanth Venkataiah Lead
Somashekar Gowda Core-Committee Lead
Chinmayi Lead
Sujay Lead
Raghu Halur Advisor
Ganesh Prasad Manjunatha Lead
ROLES & RESPONSIBILITIES:

  • Make a phone call to VPA Chapter Members to invite them to the Convention if not already registered.
  • Develop contents and publicity materials (flyers, banners, etc)
  • Coordinate with various Convention Committees to develop publicity materials (flyers, banners, etc) to promote their Committee activities.
  • Communicate VPA Community on a regular basis with the various Committees’ announcements.
  • Coordinate with VPA Regional chapter presidents in publicizing the Convention.
  • Coordinate with Website committee for posting publicity contents in a timely manner.
  • Prepare Convention press release to Local & Indian news media.

VOLUNTEER COMMITTEE

NAME ROLE
Kirthi Venkatesh Member
Bhanuprakash Gangadhara Member
Akshatha puttannaiah Member
Janani Sidharth Member
Sathish Anjanappa Member
Sathish Anjanappa Member
Ashitha Kunjali Member
Prashanth Gowda Member
Sanjay Honnenahalli Member
Shantala Ahanya Member
Divya Bettegowda Member
Pankaja Channegowda Member
Chandana Thimme Gowda Member
Ravi Papanna Member
ROLES & RESPONSIBILITIES:

  • Get volunteer requirements from various Convention Committees
  • Recruit volunteers
  • Communicate and coordinate with volunteers during:
    • Registration process
    • Hotel Check-in
    • Food serving
    • Transportation to & from the Venue
    • Breakout sessions

DECORATION COMMITTEE

NAME ROLE
Somashekar Gowda Core Committee Lead
Preadeep Gowda Chairperson
Kannika Cheeyandira Co-Chairperson
Divya Kempaiah Lead
Deepti Guthal Lead
Manu Gowda Lead
Sanjay Honnenahalli Lead
Divya Bettegowda Lead
Kruthi Gowda Lead
Chandana Chandrashekar Lead
Sujay Ramaiah Lead
Manu Praveen Lead
Ramya Gowda Lead
Sahana Marigowda Lead
ROLES & RESPONSIBILITIES:

  • Develop a theme for the Convention Decoration in working with the Coordination Committee.
  • Develop a budget for the decorations.
  • Decorate the Reception Area, Main Hall, Stage area, Breakout rooms, Dining hall.
  • Recruit volunteers for decoration.
  • Ensure decoration items are torn down after the Convention and any items rented are returned.
  • Design & Display VPA Convention Banners through the facility including Convention logo
  • Coordinate with A/V and lighting committee to set up the stage ambience.
  • Prepare a list of decorations items to be brought from India, well in advance due to shipping time involved.
  • Arrange flowers, plants, ornaments, and other Paraphernalia to decorate following areas:
  • Stage
  • Registration desk, Reception area
  • Hall entrance, Breakout rooms
  • Dining table

SPORTS COMMITTEE

NAME ROLE
Prashanth Chairperson
Satish Babu Advisor
Rakshith Nagaraju Lead
Shubha Prashanth Lead
Bhanuprakash Gangadhara Lead
Chetan Devaiah Gowda Lead
Prashanth Gowda Lead
Srinivas a Thimmegowda Varahasandra Lead
Ravikiran Mysore Lead
Girish Puttaswamy Lead
Praveen Lakshmegowda Lead
Sathish Dogganahalli Lead
ROLES & RESPONSIBILITIES:

  • Organize Golf Tournament
  • Organize Rummy Tournament
  • Explore other sports activities at the Convention
  • Plan for Trophies
  • Help in fundraising for the sports activities

MASTER of CEREMONY (MC) COMMITTEE

NAME ROLE
Rajani Prakash Core Committee Lead
Chethana Shambulingegowda Chairperson
Sheethal Co-Chairperson
Raghu Halur Advisor
Latha Gowda Lead
Gopalakrishna Subramani Lead
Veena Muralidhar Lead
Samika Prasad Lead
Bhavya Prasad Lead
Saniha Dogganahalli Lead
Venkatesh (Venky) Lead
Karishma Gowda Lead
Chinmayi Bengaluru Prakash Lead
Ashwini Gowda Lead
Divya Manju Lead
ROLES & RESPONSIBILITIES:

  • Coordinate with the Stage MANAGEMENT Committee and A/V committee to arrange required microphones (wired & wireless)
  • Coordinate with the Program Committee in developing the script for announcement for each program.
  • Develop MCs schedule with equal participation of MCs.
  • Coordinate with the Stage Management Committee in managing the time during program execution.
  • Develop a standard dialogue for program transitions.
  • All MC scripts must be typed to avoid impromptu speeches by the MCs.

ENTERTAINMENT COMMITTEE

NAME ROLE
Rajani Prakash Core Committee Lead
Murali B L Chairperson
Ashwini Pradeep Co-Chair- Local Programs
Niranjan Babu Co-Chair- Prime Time Programs
Sushma Abhishek Co-Chair- VPA National Programs
Soundarya Venkatesh Lead
Sandya km Lead
Sumitra Devan Lead
Vidwath Devaraj Lead
Sanjana Srinivas Lead
Rohini Anand Lead
Sheela Srinivasa Lead
Chetan Devaiah Gowda Lead
Mamatha Deepak Lead
Anuradha Tavarekere Lead
Karishma Gowda Lead
Shubha Prashanth Lead
Lokesh Marenayakanapalya Lead
Seshadri Cheluvaiah Advisor
ROLES & RESPONSIBILITIES:

  • Work with the CoreCommittee in finalizing the invited artists and budget for the entertainment programs for the Convention.
  • Work with theCoreCommittee to finalize the well balanced programs from Chapters, youth, adults, dance, drama, music, etc.
  • Work with the CoreCommittee in developing the Program Schedule & publish a Program Booklet.
  • Work with Website Committee to publish the detailed Program Guide on the website.
  • Coordinate with Stage Management Committee to allocate the time slots for all the programs
  • Work with Audio/Video Committee to meet the A/V needs for the programs. Allocate room & A/V logistics for the Forums and VPA General Body Meeting.
  • Develop Program entry form, rules, guidelines, and deadline for submitting programs. Contact VPA chapters soliciting programs

WOMEN FORUM COMMITTEE

NAME ROLE
Yamini Gowda Core Team Lead
Priya Jagasia Chairperson
Meghna Pradeep Co-Chairperson
Shaline Omprakash Lead
Divya Kempaiah Lead
Hima Bindu Lead
Chaya Chandu Lead
Sanjana Srinivas Lead
Meghana Gowda Lead
Sheela Srinivasa Lead
Supriya Suresh (Talakad) Lead
Namitha Gangadharaiah Lead
Nandhini Mahesh Lead
Smitha Bommaiah Lead
ROLES & RESPONSIBILITIES:

  • Develop a theme for the Women & Health Forum
  • Make a list of potential speakers
  • Develop Audio & Video requirements and Coordinate with Audio-Video-Lighting-Stage Committee

CME AND HEALTH FORUM COMMITTEE

NAME ROLE
Yamini Gowda Core Team Lead
Dr Nandhini Gowda Chairperson
Dr. Vinutha Ravi Co-Chairperson
Dr Shwetha Anand Lead
Dr Latha Sunil Kumar Lead
Dr Anuradha Tavarekere Lead
Dr Balu Chandra Lead
Dr Prashanth Gowda Lead
ROLES & RESPONSIBILITIES:

  • Develop a theme for the Women & Health Forum
  • Make a list of potential speakers
  • Develop Audio & Video requirements and Coordinate with Audio-Video-Lighting-Stage Committee

BUSINESS FORUM COMMITTEE

NAME ROLE
Vinod Keremane Core Committee Lead
Raghu Shivram Advisor
Sudha Dev Chairperson
Abhishek Co-Chairperson
Veena Muralidhar Co-Chairperson
Kiran Gowda Lead
Gopalakrishna Subramani Lead
GangaRaju Lead
Hanumesh Srinivas Lead
Sathish Dogganahalli Lead
Nitin Shivaram Lead
ROLES & RESPONSIBILITIES:

  • Develop a theme & discussion topic for the Business Forum
  • Develop a format for 2-3 hours breakout session
  • Invite speakers for the Business Forum
  • Facilitate networking for VPA entrepreneurs attending the Convention

YOUTH FORUM COMMITTEE

NAME ROLE
Poorvi Shoba Venugopal Chairperson
Nag Boranna Core Team Lead
Saniha Dogganahalli Co-Chairperson
Samika Prasad Lead
Sheela Srinivasa Lead
Pranathi Hemanth Gorur Lead
Spoorthi Madhava Lead
Saanvi Harshith Lead
Shreshsta Ramesh Lead
ROLES & RESPONSIBILITIES:

  • TBD

YOUNG ADULTS AND SINGLES MEET

NAME ROLE
Nag Boranna Core Committee Lead
Hima Bindu Chairperson
Ahalya Madhukar Lead
Shaline Omprakash Lead
Shobha Boranna Lead
Namitha Gangadharaiah Lead
Poorvi Shoba Venugopal Lead
ROLES & RESPONSIBILITIES:

  • TBD

WEBSITE COMMITTEE

NAME ROLE
Hima Bindu Exec Committee – Lead
Hemanth Gorur Chairperson
Ramesh Gowda Advisor
Chandu Kempaiah Advisor
Meghana Gowda Co-Chairperson
Somashekar Gowda Core Committee Lead
Darshan Ramu Chamegowda Publicity/Communications Chair
Chetan Devaiah Gowda Lead
Sumanth Appajigowda Lead
Manjula Lead
Srinivas a Thimmegowda Varahasandra Lead
ROLES & RESPONSIBILITIES:

  • Set up online Registration & Sponsorship
  • Coordinate with the Publicity committee in developing web graphics to promote or announce Convention updates.
  • Work with various Convention Committees to get the contents and forms specific to their Committee.
  • Create official e-mail accounts for the purpose of the Convention using myvpa.org domain as required.
  • Provide registration & Sponsorship report to the Registration Committee on a regular basis.
  • Post pictures, videos from the Convention on the website.

SOUVENIR COMMITTEE

NAME ROLE
Murali BL Executive & Core Committee
Nagaraj Nagathihalli Chairperson
Taranath Kantharajpur Co-Chairperson
Roopa Pradeep Co-Chairperson
Raghu Halur Advisor
Sahana Marigowda Lead-Art Design
Skanda Muthaiah Lead-Literary Content
Shylesh Gowda Lead-Literary Content
Rekha Seshadri Member
Poorvi Shoba Venugopal Member
Chinmayi Bengaluru Prakash Member
ROLES & RESPONSIBILITIES:

  • Work with the Core Committee in developing a theme & budget for the Souvenir.
  • Design cover graphics for the Souvenir
  • Obtain messages Dignitaries) & International Dignitaries, etc.
  • Solicit articles, poems, etc for the Souvenir.
  • Coordinate with the Fundraising Committee in obtaining Sponsors/Donors Family photos/Advertisements.
  • Arrange a photo session for the Convention Committees group pictures to be printed in Souvenir.
  • Obtain photos of the National VPA Office Bearers, BOTs, 4 Chapters’ Office Bearers
  • Obtain Summary of Activities from of 4 Chapters
  • Work with the Coordination Committee to identify printer & shipping logistics.
  • Coordinate logistics for mailing the Souvenirs

 

FACILITY COMMITTEE

NAME ROLE
Yamini Gowda Core Team Lead
Vijay Gowda Chairperson
Tejasvi Raya Co-Chairperson
Venkatesh (Venky) Lead
Sandeep Belliappa Lead
Srinivas Nagaraj Lead
ROLES & RESPONSIBILITIES:

  • The facility team coordinates end-to-end with the venue staff for setup, logistics, maintenance, and operations.

 

AWARD & RECOGNITION COMMITTEE

NAME ROLE
Sharath Shankar Advisor
Sumi Sharath Chairperson
Soundarya Venkatesh Lead
Prashanth Gowda Lead
Lokesh Lead
Praveen Lead
Seshadri Cheluvaiah Member
ROLES & RESPONSIBILITIES:

  • Work with the Coordination Committee in identifying the individuals for recognition.
  • Work with the Coordination Committee to design the award plaque.
  • Work with the Fundraising Committee to make sure that the Sponsors are recognized.

INDIA COORDINATOR

NAME
Sreenivas Nagaraja
Govardhan Gowda
Rakshith Nagaraju
Prashanth Gowda
ROLES & RESPONSIBILITIES:

  • Identify vendors to procure the items (e.g. decoration, goodies, snacks/deserts, Registration related) required from various Convention
  • Work on shipping logistics of items from India to USA
  • Work with Travel agency to coordinate air tickets for the artists
  • Coordinate marketing & graphics work for flyers and website
  • Coordinate Printing & Shipping of Vishwamanava Souvenir Publication