Which Airport is closer to the Convention Center ?

  • San Jose Mineta International Airport (SJC) 4 miles
  • San Francisco International Airport (SFO) 45 miles
  • Oakland International Airport (OAK) 40 miles?

Will Transportation be available from Hotels to the Convention Center ?

As guests will be arriving at different time, VPA doesn’t provide any transportation from Airport to the Convention Center. The convention center is about 17 miles (less than 20 min) from the airport.

https://myvpa.org/2025/transportation-parking/ (TODO)

Car Rental, Uber or Lyft are your best options to get to the convention center.

Is there a fee for Parking at the Convention Center ?

Parking is not free, please visit webpage for more info https://www.sanjose.org/pdf/convention-center-parking –

What are the registration Check-in Timings ?

Thursday July 3:

  • 2:00 PM – 10:00 PM (and limited service between 6:30 – 10:00 PM)

Friday July 4:

  • 7:30 AM – 8:00 AM
  • 8:00 AM – 9:15 AM (closed for Meravanige)
  • 9:15 AM – NOON https://myvpa.org/2023/program-schedule/

https://myvpa.org/2025/program-schedule/

Can I register at the venue ?

Since it’s a well pre-planned event with numerous logistics, we would recommend registering in advance.

Is there a student discount for International Students ?

VPA International students can register and pay as Non-Residents of USA and Canada.

Where can I review my Registration information ?

Once we receive your payment for the registration of the event, an acknowledgement email will be sent to you with all the information of the event.

What is the Cancellation Policy ?

It is already on the registration page https://events.myvpa.org/events/2025vpaconventionsanjose/1493257

Registration Package and Replacement

During the Registration check-in, every registrant will be given a wristband along with a Name Badge. Wristband must be worn during the entire Convention to enter the Banquet Hall, Forums and Food area. Replacement bands will not be given.

What is the Room Check-in and Check-out time?

Check-in is at 4:00 pm

Check-out is at 11:00 am

How do I check into rooms ?

  • Those who have Sponsored (Silver, Gold, Diamond, Platinum & Grand Patron), please proceed to VPA Hospitality Desk to get your room(s) keys.
  • Those who have booked the hotel rooms on their own using Hotel Link, please check in with the Hotel Front Desk to get the room key

Who is responsible for room incidental Room charges (room service, TV program subscription, etc.) ?

It’s the guest responsibility to pay for all the incidental changes. VPA will not be responsible for the charges.

What are Food Serving Timings ?

Thursday, July 3:

  • 6:00 PM – 7:30 PM Cocktail Hour/Networking/Barbeque
  • 7:30 PM – 9:00 PM   Dinner/Networking

Friday, July 4:

  • 6:30 AM – 8:30 AM Breakfast
  • 12:30 PM – 2:00 PM Lunch
  • 3:30 PM  – 4:30 PM Afternoon Snacks
  • 5:00 PM –  6:00 PM Cocktail & Appetizers
  • 7:30 PM –  9:00 PM Dinner

Saturday, July 5:

  • 7:00 AM – 9:00 AM Breakfast
  • 12:30 PM – 2:00 PM Lunch
  • 3:30 PM – 4:30 PM Afternoon Snacks
  • 5:00 PM – 6:00 PM Cocktail & Appetizers
  • 7:30 PM – 9:30 PM Dinner

Sunday, July 6:

  • 8:00 AM – 11:00 AM Limited Box food

For up-to-date information, please visit the following page

https://myvpa.org/2025/program-schedule/

What type of food will be served, each day ?

For complete list of food menu, please visit the following page.

https://myvpa.org/2025/food/

Will there be any food provided on Sunday, July 6th morning ?

Yes, limited boxed food will be arranged in the morning until check-out time.

What are the nearby attractions ?

Vishwa Vokkaligara Sammelana, is happening in the heart of Silicon Valley where innovation and technology thrives, that being said there is something for everyone to visit and enjoy the Convention and attractions in and around the valley. Following are the categories of attractions:

Technology and Museums:

  • Convention Center is located in close proximity to most of the Silicon Valley Tech Companies.
  • The Tech Interactive Museum
  • Children’s Discovery Museum
  • Winchester Mystery House
  • Computer History Museum
  • California Academy of Sciences
  • Aquarium of the Bay
  • deYoung Museum
  • Museum of Legion of Honor
  • Exploratorium
  • San Francisco Museum of Modern Arts
  • San Francisco Maritime National Historical Park

Shopping and Dining:

  • Santana Row
  • San Pedro Square
  • Westeld Valley Fair
  • Great Mall
  • San Francisco Premium Outlets

Day Trips and more:

  • Attractions in San Francisco
  • Santa Cruz Beach Boardwalk
  • Monterey Bay and Carmel-by-the sea
  • Big Sur and Bixby Bridge
  • Lake Tahoe
  • Yosemite National Park
  • Napa Valley
  • Sequoia National Park

Universities to visit:

  • Stanford University
  • UC Berkeley
  • Santa Clara University
  • UC Santa Cruz
  • UC Davis

What is the expected weather ?

July is the peak season of summer days in California, temperatures ranging on avg from 78’ F to 85’ F. Recommend carrying light jackets for evening outings when there will be light breeze from the bay

I have special accessibility needs/dietary requirements: can you accommodate me ?

  • McEnergy Convention Center, San Jose has all the special needs covered and can be easily accessible.
  • Food for all the days at the Convention is going to be a typical Karnataka menu with both vegetarian and nonvegetarian options. If there’s any specic dietary requirement, please contact our Food committee members for more info.